Eventbrite hosted the first-ever RECONVENE summit in May. The virtual networking and skillsharing event featured more than 20 talks and workshops from some of the most dynamic thinkers in the event world. We’re recapping the two-day event’s key takeaways on the blog. Watch recordings of every session here.

Dr. Bob Wachter has tickets to a James Taylor concert at the Chase Center in San Francisco, which was originally supposed to be held during the pandemic. He’s not sure when it’s rescheduled for, but he knows he’ll be in the audience.

“I’ll be thrilled to be there,” said Wachter, chair of the department of medicine at the University of California, San Francisco. That’s in large part thanks to the “miraculous” COVID-19 vaccines. “They’re better than any of us could have expected,” he said. “If you’re vaccinated, you’re really safe. If you’re unvaccinated, I think you still need to act differently.”

During Eventbrite’s RECONVENE summit, Wachter talked with Hrishikesh Hirway, creator of Netflix’s “Song Exploder,” for a keynote discussion about the path to safely resuming events.

Here are four takeaways for event creators (and patrons). 

1. Encouraging vaccination is crucial as events return 

If you’re fully vaccinated against COVID-19, you can feel really good about attending events again, Wachter said. 

However, he noted that there are a couple reasons why vaccinated people might want to continue wearing masks in crowded situations: Though the odds are low, even those who develop a mild case of the coronavirus could still end up struggling with long COVID months down the road. There’s also the possibility that someone who’s vaccinated could still transmit the virus, including to, say, a high-risk person they live with.

Wachter isn’t overly concerned about potentially dangerous virus variants, but he does worry about the vaccine rate in the U.S. stalling. “The only way we get back to normal is widespread vaccination,” he said. In the future, he added, we might see virus outbreaks during the winter, but most likely only in regions with low vaccination rates.

2. Prioritize outdoor events over indoors

For the most part, event guidelines now drill down to one question: Is the event indoors or outdoors?

Outdoor events are incredibly safe, Wachter said. In San Francisco, where he lives, the rate of community transmission is so low that when he’s outside, he feels “safe pretty much around anyone, including unvaccinated people who are not wearing a mask.”

He’s more concerned about indoor events, particularly when there’s poor ventilation – and unvaccinated people who aren’t wearing masks. (The Centers for Disease Control and Prevention guidelines require unvaccinated people to wear masks indoors, but that’s often based on an honor system and can be difficult to enforce.)

If Wachter attends an event indoors, and there’s little social-distancing and lots of people aren’t wearing masks, he’ll choose to put his on to ensure he stays safe.

3. Prepare to make a ‘hard’ decision about checking vaccination status

Deciding whether or not to check patrons’ vaccination status is in many ways an ethical decision, Wachter said. Event organizers “have a responsibility to their patrons to create the safest environment that they can practically,” he said. But that doesn’t mean dashing around a venue, instructing people to put on masks: “You’re not the police.”

Wachter acknowledged that deciding whether to require proof of vaccination will be challenging for event creators and venue operators. That’s especially true given that people can buy knock-off vaccination cards online, which means one can’t be positive that proof of vaccination is legitimate. “A little of the checking is theater,” he said. “You’re checking, but you can’t be 100% sure.”

4. Practice kindness and patience 

When Wachter finally attends that James Taylor concert, he’ll probably wear a mask – just to help ease any lingering anxiety he has about being in a crowd again. “The rational part of my brain says it’s going to be riskier to drive down there than it is to be there,” he said. But he pointed out that we all have different thresholds for what we’re comfortable with, and adjusting to “normal life” again will take time.

“We have to be kind and permissive with each other,” he said. “We’ve gone through a collective mass trauma.”

Watch Dr. Bob Wachter and Hrishikesh Hirway’s full talk below: 

Start planning your next event here.

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